Upgrade Your Church Announcements: 7 Steps to Leverage Text Messaging

Upgrade Your Church Announcements

Clear and engaging church announcements significantly increase attendance, foster engagement, and share important information. Everyone is on their phone, so why not take advantage of that to enhance communication and connect with parishioners on a personal level? 

This guide will provide step-by-step instructions, examples, and best practices for optimizing church announcements using text messaging. We will explore strategies to increase attendance, engage parishioners, share church news, and solicit funds. 

Step 1: Build a Subscriber List

Before sending text messages, you must establish a subscriber list of willing recipients

Here’s how to get started:

  • Encourage church members to opt-in by promoting the benefits of receiving announcements via text message.
  • Provide a dedicated phone number or shortcode to receive opt-in texts.
  • Promote the opt-in opportunity through multiple channels, including church bulletins, social media, website, and during church services.

Example: “Stay connected with our church community! Text ‘JOIN’ to [Insert Number] to receive announcements, event reminders, and inspiring messages directly to your phone.”

Step 2: Craft Clear and Concise Messages

When composing your text messages, keep them clear, concise, and engaging. 

Follow these guidelines:

  • Keep the message length within 160 characters to ensure compatibility across all devices.
  • Start with a personalized greeting, addressing the recipient by their name.
  • Clearly state the purpose of the message and any necessary details.
  • Include a call to action to encourage a response or participation.

Example: “Sun, 10 AM: Special guest speaker. Fellowship lunch follows. Reply ‘RSVP’ to let us know you’re coming! See you there!”

Step 3: Segment Your Subscribers

Segmenting your subscriber list allows you to target specific groups with tailored messages. 

Consider these segmentation options:

  • Age group: Customize announcements for different age demographics within your church.
  • Interests: Send specialized messages to groups interested in youth programs, Bible studies, volunteer opportunities, etc.
  • Membership status: Differentiate between new visitors, regular attendees, and long-standing members.

Example: “Attention parents: Sat, 6 PM: Family movie night! Join us for fun, fellowship, and popcorn! Reply ‘FAMILY’ if you’re interested. See you there!

Step 4: Schedule Timely Announcements

Timing plays a crucial role in the effectiveness of your messages. Consider these factors when scheduling text message announcements:

  • Send reminders a few days before events to maximize attendance.
  • Avoid late-night or early-morning messages that may disrupt sleep or be easily overlooked ( AKA don’t be annoying) 
  • Experiment with different days and times to determine the optimal schedule for your congregation.

Example: “Reminder: Fri, 7 PM: Special worship night. Come prepared to lift your voices and hearts in praise. Can’t wait to worship with you!

Step 5: Engage Parishioners with Two-Way Communication

Text messaging provides an excellent opportunity for two-way communication

Engage your congregation with interactive messages:

  • Conduct polls or surveys to gather feedback on upcoming events or sermon topics.
  • Encourage parishioners to reply with prayer requests or words of encouragement.
  • Provide opportunities for Q&A sessions or discussion forums via text message.

Example: “We value your opinion! Reply with ‘A’ if you prefer a sermon series on forgiveness or ‘B’ for a series on gratitude. We appreciate your input!”

Step 6: Share Church News and Updates

Use text messaging to keep your congregation informed about important church news and updates:

  • Announce upcoming events, special services, or guest speakers.
  • Share inspiring devotionals or Bible verses to uplift and encourage.
  • Provide links to online resources, such as sermon recordings or blog posts.

Example: “Good morning! This Sunday, 3 PM: Baptism service at the [insert location]. Join us to celebrate the transformative power of faith. See you there!”

Step 7: Solicit Funds for Church Projects

Text messaging can also be an effective tool for soliciting funds for church projects or initiatives:

  • Clearly communicate the purpose of the fundraising campaign and the impact it will make.
  • Provide a secure link for easy online donations.
  • Express gratitude and show appreciation for any contributions.

Example: “Help us make a difference! Donate today to support our community outreach program. Every dollar counts. Click here to contribute: [Insert secure donation link]. Thank you”


By using text messaging, you can optimize your church announcements and strengthen communication within your congregation. 

Remember to build a subscriber list, craft clear and concise messages, segment your subscribers, schedule timely announcements, engage with two-way communication, share church news, and solicit funds when appropriate. OtterText offers a free 14-day trial period, allowing you to streamline your church announcements effectively.